Who qualifies to work on-campus?
Any Northwestern College student - in good academic standing - pursuing a degree in the traditional undergraduate [TRAD] program and enrolled in six credits or more at Northwestern is eligible for an on campus position.

Additionally, students enrolled in any educational program at Northwestern College under a student VISA which prohibits them from being employed outside of Northwestern are eligible to apply for student employment.

How do I find out about student job openings?
Many of our Northwestern College student employment opportunities are listed online. You may also go directly to any department on-campus to inquire about student employment opportunities they may have or visit with our Human Resources Employment specialist.

How do I apply for employment on campus?
• Review Current Openings

• Submit an application to studentjobs@nwc.edu) or the hiring supervisor.

Note:
Please complete the application, save it on your computer with a new name and then email the completed application as an attachment.

• Applications will be reviewed by hiring supervisor, followed by interviews for qualified applicants.

• Upon accepting a position, please complete a Student Work Contract with your supervisor and go to the Student Employment Office to fill out the remaining necessary paperwork within three days of employment.

How much should I work?
Balancing your studies, work and other activities will be challenging, yet rewarding. Typically students work approximately 8 to 15 hours per week. However, it is strongly recommended that student employees limit their work to no more than 25 hours per week when classes are in session and no more than 40 hours per week when classes are not in session.

International students cannot work more than 20 hours per week when classes are in session and no more than 40 when classes are not in session (this is a Federal requirement for non-immigrant students on F-1 Visas).

How much will I earn and what are the pay rates?
Wages for positions vary based on level of responsibility and previous work experience. Your total earnings will depend on the number of hours you work and the rate of pay for the position. By working 10 – 15 hours per week during the school year, students typically can earn approximately $2,000 to $3,500 at an on-campus job per academic year.

In a typical year, approximately 1,000 students are employed on campus.

What is Federal and State Work Study and how does it impact me? Is there an earnings limit?
Federal and State Work Study is a form of financial aid which subsidizes the on-campus earnings of students with financial need. Eligibility is determined through the financial aid process. Participation in work study in and of itself does not limit the number of hours or dollars the student may earn. All earnings from on-campus jobs are processed through payroll and mandatory taxes withheld.
While there is not an earnings limit, your financial aid award may list a maximum dollar amount you are eligible to earn in work study dollars for the academic year. If you come close to earning that amount, we will change your employment status from work study to part-time student worker.

Are my earnings taxed?
All earnings from the College (including work study earnings) are subject to Federal and State tax withholdings. Based on IRS regulations, wages earned while you are enrolled at least half-time (either during the academic year or during summer school) are exempt from FICA withholding (Social Security and Medicare). Summer wages earned by student workers who are not enrolled in summer school at least half time are subject to FICA withholding. You will be asked to complete a W-4 indicating your Federal and State tax withholding exemptions.

If I work on campus, how will I be paid, and is direct deposit to my bank available?
Students are paid bi-weekly through the Payroll Office via Direct Deposit. Direct Deposit is required and students can view their paystub through theROCK . The first time a student is paid will be a paper check and thereafter pay will be directly deposited. Please bring a voided check for a checking account deposit or a deposit slip for saving account deposit.

How do I put my employment earnings directly on my student account?
Complete the Student Account Direct Deposit form from the Student Employment office.

Do I need to complete any paperwork/documentation for student employment?
Northwestern complies with the Immigration Reform and Control Act which makes it necessary for you to bring verification for authorization to work in the United States with you within the first three days of employment. If paperwork is not completed within the first three days, work is suspended until the paperwork is completed.

Below is a basic list of forms you will be asked to complete during the application or new hire process:

• Application

• Employment Contract

• Student Handbook Acknowledgment

• I-9: Verification for Authorization to Work in the United States. HR staff is required to review original documents; copies cannot be accepted.

• W-4: Employee’s Withholding Allowance Certificate

• Direct Deposit (voided check requested for checking account deposit; deposit slip for saving account)

• Criminal background check (for positions having access to housing units)

• International students only: provide up-to-date I-20 Visa, Passport, social security card (or proof of application until actual card is received)

During the summer, are there opportunities to work and live on campus?
Northwestern offers numerous summer employment opportunities for students. Positions are generally posted posted jobs online as well as through the Student Employment Office beginning around February of each year. Please contact studentjobs@nwc.edu for additional information on summer employment.

Students may apply for summer on-campus housing if they are working on campus at least 20 hours per week over the summer months. Please contact studentdevelopment@nwc.edu for additional information on summer housing for students.

Who do I contact for Student Employment?
Email: studentjobs@nwc.edu

Website: Student Employment

General Office Hours: Monday – Friday 9 a.m. to 4 p.m.

Position Inquiries:
Dawn Kilian, Human Resources Employment Specialist | Office: Riley 1708 | Phone: 651.631.5327 | Email

Completion of paperwork:
Yvonne Ryg, Human Resources Employee Records Specialist | Office: Riley 1707A | Phone: 651.631.5146 | Email

Are there off-campus work opportunities?
Yes, you are encouraged to contact the Career Development Office at careerdev@nwc.edu or 651-631-5265. The NWC web page lists part-time job opportunities with off-campus employers along with information about how to contact them and apply for positions.

Does off-campus employment affect my financial aid eligibility?
Since you are employed by and paid directly by your off-campus employer and are not being paid with state or federal work study dollars, your earnings will not affect your current year financial aid eligibility. However, you will need to report these earnings as income when you apply for financial aid the subsequent year.

Can I use federal or state work-study dollars to work off campus?
Northwestern College does have a limited amount of work study dollars that can be used to pay students employed in community service work study positions. Interested students should contact the Financial Aid Office in Nazareth 1132, 651-631-5174, for further information.